List of items. Prepare an itemized list of the materials you would like to donate to the LRC (e.g. books or manuscripts).
Note: If you wish the LRC to review your list to check which items we are more likely to retain, please email your list to LRC.SERVICES@USUHS.EDU before completing the gift offer letter below.
Prepare gift offer letter. Download a copy of the LRC Sample Donation Letter.docx (link below). Use Microsoft Word or other compatible software to open and edit the file. In the letter, be sure to include:
Letterhead. Insert your appropriate letterhead or address block where indicated at the top
(Optional) Valuation. If desired, insert an approximate value for the donated materials. If you do not wish to include a valuation, delete the phrase "[valued at approximately $ _____]" from the letter. The LRC and USU are unable to provide a valuation.
Itemized List. Insert an itemized list of the materials you would like to donate, or attach a separate list to the letter
Donor contact information. Insert your contact information where indicated
Donor name. Insert your name at the bottom.
Signature. Be sure to sign the offer letter!
Send gift offer letter and list to LRC. Save your copy of the gift offer letter. Then, email it to the LRC at LRC.SERVICES@USUHS.EDU. Be sure to attach your itemized list of materials you would like to donate if it is separate from the letter.
Wait for response.DO NOT send the materials to the LRC yet. The LRC will forward your donation offer to the appropriate channels for approval. All donations to USU and LRC must be approved by the Secretary of Defense.
The LRC will contact you with further information.
Please contact LRC staff if you have any questions.